Time is money. Being disorganized and not properly making a plan can lead to work inefficiencies. Everyday situations at home or work can contribute to a person's inability to manage his/her time wisely. We deal with a constant barrage of technology, people, and tasks that can contribute to disorganization. Follow these steps and tips to better manage your time.
Step 1: Create a bucket list
Take the time to list all of your current goals, whether they are personal goals or career goals, short- or long-term goals. Getting these goals from your mind, on to paper, is the first step in getting organized.
Step 2: Obtain feedback and support
We normally begin our days in total chaos, jumping in, attacking the stack of work that must be done by specific deadlines, never taking the time to think about what can be done to maximize the time we are spending, or receive feedback and support from colleagues and friends.
Obtain an outsider's look at your daily activities. Connect with people you see as managing their time well and discuss how they approach their work.
Step 3: Approach your goals with SPIRIT
There is a lot that goes into setting and achieving your goals. Using the SPIRIT model can help you stay on track.
- Specific: be specific about what you want to achieve.
- Prizes: reward yourself when you achieve a goal.
- Individual: your goal must be something that you want to do.
- Review: always take a moment to review your progress to make sure that you are on the right track.
- Inspiring: think of everything that inspires you to achieve your goals.
- Time-Bound: time is always important. Most goals have a time limit or deadline. Always keep these in mind, and plan your tasks accordingly.
- Get organized: categorize your goals (short-term vs. long-term, personal vs. work, etc.) and designate time to work on those goals that makes sense (during work, at home, during lunch, before work, etc.).
- Use the space you have effectively, whether it be workspace or personal space. Take advantage and use the space to its fullest potential.
- Make a list of what you want to accomplish each day.
- Use a planner or create a monthly project list so that you can see everything that must be done. When items are written down, it is not as easy to forget what you must do.
- Get into a routine.
- Delegate work to colleagues and friends, when possible.
- Avoid procrastination.